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Spaces · Zeffo Work

The workspace where people and AI agents work together.

A Space brings your people and your AI agents into one place, working toward one goal. The Team lead agent plans, specialist agents do the work in your apps, and your people decide what goes out. It keeps going until the goal is met or a limit says stop.

Join the waitlistWatch a Space work
ZeffoSpaces · Webinar sign-upsRunning
Reach a number

200 registrations for the 4 December webinar

142 of 200 registered

Runs every weekday at 09:00

In this Space
  • TLTeam leadPlans each run and hands out the work
  • RResearcherPicks the next 40 contacts from your HubSpot list
  • WWriterDrafts the invitations
  • RReporterCounts sign-ups in Sheets and emails you on Fridays
  • Marketing leadApproves each batch before it goes out
Limits
  • Stops at 200 sign-ups
  • Or on 3 December
  • Budget: $60
  • Pauses if 3 check-ins in a row bring no new sign-ups

Needs you: Nothing right now. Tomorrow’s 40 invitations come to you before they’re sent

  • HubSpot
  • Gmail
  • Google Sheets
Watch a Space work

Agents do the busywork. People decide what goes out. For weeks.

A webinar campaign, a product launch and a quarter of receivables, start to finish, with agents and people working together. Scroll to play; when a decision lands in someone’s Inbox, you decide for them.

Marketing · 5 weeks

From an empty list to 200 registrations, the live event, and qualified leads handed to Sales.

200 registrations for the 4 December webinar, then hand qualified leads to Sales

  • Stops inviting at 200 registrations
  • Every email batch needs Maya
  • Leads go to Sales only after Omar says yes
  • Pauses if 3 check-ins in a row bring no sign-ups
Members
  • Team leadPlans each run
  • ResearcherBuilds the lists
  • WriterDrafts every email
  • AnalystCounts and scores
  • MayaWriting in #general
  • NinaSpeaker
  • OmarHead of sales
Agent ZeffoSpace · Q4 webinar campaignRunning
Goal0 of 200 registered
Budget$0 of $60
TodayMon 9 Nov
general7 members

Mon 9 Nov

MayaMarketing lead

@Team lead here’s the goal: 200 registrations for the 4 December webinar, then hand qualified leads to Sales. Budget $60.

Inbox

Clear. Nothing needs a person yet.

Thread

When someone replies to a message, the conversation opens here.

Keep scrolling to play. Approve or reject when it asks.Made-up data

Four kinds of goal

Some goals end. Some never do.

A campaign runs until it hits its number. A launch ends when you accept it. Keeping onboarding on time, or chasing invoices every Monday, has no end date at all.

  • Reach a number

    It runs until the number is hit, then stops on its own.

    “200 sign-ups for the webinar”Ends at the target, the deadline or the budget, whichever comes first.
  • Finish by a date

    One piece of work with a due date. Done when you accept it.

    “Launch pack ready by 12 November”Ends when you approve the result, or pauses at the deadline.
  • Keep something true

    No end date. Each run checks the rule still holds and fixes what doesn’t.

    “Every new customer onboarded within 5 working days”Keeps going until you stop it or the budget runs out.
  • Keep doing a job

    No end date. The same job, on a schedule, for as long as you want it.

    “Overdue invoices chased every Monday”Keeps going until you stop it or the budget runs out.
How it keeps going

One run at a time, until the goal says done.

  1. 01 / 05

    On schedule

    The Space wakes at the time you set. Nothing starts on its own in between.

  2. 02 / 05

    The Team lead plans

    It looks at the goal and what changed, then hands out the work.

  3. 03 / 05

    Agents do a piece

    Each agent does a bounded piece of work in your apps and reports back.

  4. 04 / 05

    You answer what matters

    Anything that leaves your team waits in the Inbox for the right person.

  5. 05 / 05

    Goal check

    After every run it checks the goal. Met: Done. Limit hit: Paused. Otherwise: next run.

Running · next run on scheduleDone · goal metPaused · a limit was hit
Limits

“Keeps going” never means “runs wild”.

A goal can’t be saved without at least one limit. Hitting one pauses the goal, and you can raise it and carry on. You can pause or stop the whole Space at any time.

  • A budget ceilingIt can’t spend past it. Hitting it pauses the goal until you raise it.
  • A deadlineThe date it should be done by.
  • A targetThe number that means done, like 200 sign-ups.
  • A no-progress rulePause after a few runs that don’t move the goal.
  • Always ask a personThings that need a yes every time, like emails to clients.
People and agents

Everyone has a role. Every agent has a leash.

Every Space comes with a Team lead agent. You add the specialists it needs and the people who decide. Approvals go to the right person by role, and you can answer them in the Space or from your own Inbox.

Roles

Admin
Sets up the Space, its goal, its limits and who’s in it. Only people can be admins.
Approver
Approves what comes up and steers the work.
Member
Works alongside: people chat and review, agents do their part.
Observer
Can look, can’t change anything.

Trust level, set per member

Manual
Asks before every step. Every new agent starts here.
Supervised
Does the safe steps, asks before anything that matters.
Full auto
Acts within the limits, still asks for anything on the always-ask list, and reports what it did.
Example Spaces

Six teams, six goals.

Examples with made-up data. Each one uses only apps Zeffo connects to today.

Marketing
ZeffoSpaces · Webinar sign-upsRunning
Reach a number

200 registrations for the 4 December webinar

142 of 200 registered

Runs every weekday at 09:00

In this Space
  • TLTeam leadPlans each run and hands out the work
  • RResearcherPicks the next 40 contacts from your HubSpot list
  • WWriterDrafts the invitations
  • RReporterCounts sign-ups in Sheets and emails you on Fridays
  • Marketing leadApproves each batch before it goes out
Limits
  • Stops at 200 sign-ups
  • Or on 3 December
  • Budget: $60
  • Pauses if 3 check-ins in a row bring no new sign-ups

Needs you: Nothing right now. Tomorrow’s 40 invitations come to you before they’re sent

  • HubSpot
  • Gmail
  • Google Sheets
Finance
ZeffoSpaces · ReceivablesNeeds you
Keep doing a job

Keep overdue invoices under $5,000

Runs every Monday at 08:00

In this Space
  • TLTeam leadDecides who gets a reminder this week
  • WWriterDrafts reminders that match each invoice’s age
  • RReporterLogs every reminder and payment in Sheets
  • Finance managerApproves reminders
  • FounderDecides anything over $2,000
Limits
  • No end date
  • Budget: $40, then it pauses until you top it up
  • Never more than two reminders a month per client
  • Anything over $2,000 always needs a person

Needs you: 3 reminders, waiting in your Inbox

  • Stripe
  • Gmail
  • Google Sheets
Customer success
ZeffoSpaces · Customer onboardingRunning
Keep something true

Every new customer has a kickoff pack within 5 working days

Checks every morning at 08:30

In this Space
  • TLTeam leadFinds customers marked Won in HubSpot since yesterday
  • CChecklist writerBuilds the project page in Notion
  • EEmail writerDrafts the welcome email
  • Account managerApproves the welcome email and fills any gap it finds
Limits
  • No end date
  • Budget: $80
  • Welcome emails always need a person

Needs you: Nothing right now. The last 6 customers were onboarded on time

  • HubSpot
  • Notion
  • Gmail
Product
ZeffoSpaces · Launch packRunning
Finish by a date

Release notes, help articles and the announcement email ready by 12 November

5 of 8 pieces drafted

Works through the plan, a few steps each run

In this Space
  • TLTeam leadTurns the Linear tickets into a plan of 8 pieces
  • WWriterDrafts each piece in Notion
  • RReviewerChecks every claim against the tickets
  • Product managerAccepts the pack, which is what marks it Done
Limits
  • Pauses on 12 November if not accepted
  • Budget: $30
  • The announcement email always needs a person

Needs you: Nothing yet. You’ll review the whole pack at the end

  • Linear
  • Notion
  • Gmail
Engineering
ZeffoSpaces · RunbookNeeds you
Keep something true

Every alert from the last week has an up-to-date runbook entry

Runs every Friday at 16:00

In this Space
  • TLTeam leadLists the week’s Datadog alerts
  • WWriterDrafts missing or outdated entries in Notion
  • RReporterOpens a Linear issue for anything it can’t explain
  • On-call engineerApproves each runbook change
Limits
  • No end date
  • Budget: $25
  • Reads alerts only. It never changes your systems

Needs you: 2 runbook changes to review

  • Datadog
  • Notion
  • Linear
Sales
ZeffoSpaces · Pipeline hygieneNeeds you
Keep something true

Every open deal has a next step, and none sits untouched for 14 days

Runs every weekday at 07:30

In this Space
  • TLTeam leadFinds Salesforce deals with no activity in 14 days
  • WWriterDrafts a follow-up for the deal owner to send
  • Each deal ownerDecides whether to send, change or drop it
Limits
  • No end date
  • Budget: $35
  • Nothing goes to a customer without the deal owner

Needs you: 4 follow-ups drafted for your deals

  • Salesforce
  • Slack
  • Gmail
FAQ

Questions about Spaces.

How long they run, when they stop, and who decides.

Can a Space keep running forever?

Yes, a goal can have no end date: it runs on the schedule you set for as long as you want. It still needs at least one limit, such as a budget ceiling, and when it hits that limit the goal pauses until you raise the limit or stop it.

Can a Space run a marketing campaign until it hits a target?

Yes. Set the target, for example 200 webinar sign-ups, plus a deadline and a budget. The Space checks the goal after every run and stops at whichever comes first. Anything that goes to your contacts waits for approval unless you have allowed it.

How does a Space know it’s done?

After every run it checks the goal. If the goal is met, the Space is Done. If a limit is hit, it pauses. Otherwise it waits for its next scheduled run.

Does a Space start work on its own?

Only on the schedule you set. It doesn’t start new work in between runs.

Who approves what in a Space?

Approvals go to people by role, and you can answer them in the Space or from your own Inbox. Each member has a trust level: Manual, Supervised or Full auto. Anything on the always-ask list, like emails to clients, always needs a person.

Which apps can a Space work in?

Gmail, Slack, Google Sheets, Notion, HubSpot, Salesforce, Linear, Stripe and Datadog, plus other tools your team connects.

Are Spaces part of Zeffo Personal or Zeffo Work?

Zeffo Work, the edition for teams. It adds Spaces, a shared Inbox with approvals routed by role, trust levels per member, budgets and stop rules per Space, admin and audit.

Start with one goal your team keeps putting off.

Spaces are part of Zeffo Work. Start with Zeffo Personal. Bring your team in with Zeffo Work.

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Ask it once

The Zeffo film, 60 seconds, captioned.

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Captions on by default, sound on when you press play, and a transcript below the player.